Student FAQ’s

Health + Safety

What is the random required on-campus testing and how do students get notified?

WPU will be implementing on-campus random required COVID-19 testing throughout the semester, as an added safety measure. Students will be required to participate and will be chosen using a computer generated, random selection process. The intent is to ensure that we can identify any health concerns before they impact our on-campus experience.

Every Friday at 3PM an email will be sent to those students randomly selected (using computer generated process), and include directions and a link to register for testing.

  • Testing will take place on Tuesday and Thursday between 1 an 3:30 PM.
  • The location is at the large white tent outside of Joyner House.

Students who do not comply with the initial request for testing will receive a written warning and will have 7-days to comply with the initial request for testing. Further non compliance after this warning can result in University probation up to removal from housing, and will be at the discretion of the Student Conduct office.

HERE is a list fo FAQs for this on-campus testing.

Additional questions can be directed to Healthservices@peace.edu

What is the comprehensive COVID testing policy for the return to campus (after holiday break)?

WPU is implementing a re-entry testing requirement following the holiday break. All students returning to campus after the holiday break (Spring 2021 semester) must participate in COVID-19 testing* and receive a negative result. The test* must be taken at a time that will provide results within 5 days of your scheduled return date. For example, if you are required to return to campus on January 15, you must receive negative test results between January 10 and January 14. Please plan accordingly for the January 1 holiday when testing may not be available or results may be delayed.

  • * January 5, 2021: This must be a lab-confirmed COVID test, which does not include a rapid test.
  • Students who will be on-campus for ANY reason (residence halls, classes, library, athletics, dining, work study, etc.) MUST be tested before returning to campus.
  • Failure to comply with re-entry COVID testing will result in a lack of access to campus as your Pacer card will be invalid.
  • You must upload a copy of your test results to your Magnus Health portal.
  • If you have any questions, please email HealthServices@peace.edu.

How far ahead of returning to campus should I be tested?

As part of the re-entry protocol, you must participate in COVID-19 testing* and receive a negative result before you return to campus after the holiday break. The test* must be taken at a time that will provide results within 5 days of your scheduled return date. For example, if you are required to return to campus on January 15, you must receive negative test* results between January 10 and January 14. Please plan accordingly for the January 1 holiday when testing may not be available or results may be delayed. 

The test* should be taken within five days before you arrive on campus and this test result should be uploaded to your Magnus Health portal.

* January 5, 2021: This must be a lab-confirmed COVID test, which does not include a rapid test.

If I receive a positive test as part of the re-entry testing, what should I do?

IF YOU RECEIVE POSITIVE TEST* RESULTS, you are required to immediately notify The Wellness Center at HealthServices@peace.edu for guidance on your return to campus. If able, you will participate in your classes from home during your isolation period.   

  • Students who test positive are required to remain home for 10 days of isolation (from the date of testing) per CDC guidelines. 
  • * January 5, 2021: This must be a lab-confirmed COVID test, which does not include a rapid test.

 

When will students be moving back to campus for Spring 2021?

Residence Life and Housing will implement a phased move-in process:

  • Returning Students that have followed re-entry testing protocols and are cleared to move in from Health Services (submission of negative test result) may return to campus beginning Friday, January 15, 2021 at noon through Tuesday, January 19, 2021.
  • New residential students that have followed re-entry testing protocols will move in on Sunday, January 17, 2021 as indicated in your Residence Life and Housing move-in email. Please follow directions as provided from the Residence Life staff.
  • Any residential student who does not move in during the dates noted above will only be allowed to move in on the following dates: Friday, February 5, 2021 or Saturday, February 6, 2021 between the hours of 10:00 AM to 2:00 PM. There will be no exceptions.
    • Pacer Card access will not be valid until Friday, February 5, 20201 for students who do not move in by Tuesday, January 19, 2021.
  • There will be no residential move-in Wednesday, January 20, 2021 through Thursday, February 4, 2021 to ensure the safety and wellbeing of our campus community. 
  • Students are allowed two guests to assist in moving and they must follow all health and safety protocols (wearing a mask, social distancing and, if they have symptoms or known exposure, staying home).
  • All COVID-19 guest visitation policies and guidelines remain in place for residential students. Students should review and ensure they are familiar with the changes to campus policies.
  • Return to Campus Guidelines

What are the current health and safety recommendations when students return to campus for Spring 2021?

Students who have been sick with symptoms of COVID-19 or who have potentially been exposed to someone with COVID-19 (direct contact, travel, or community exposure) must inform the Wellness Center and self-isolate in their residence hall room or at home for 14 days. Accommodations will be made for the student to continue to participate in class, possibly virtually, and complete assignments. Students will not be penalized for COVID-19 related absences.

Students who become sick with symptoms of COVID-19 or have know exposure to COID-19 must not attend classes, meetings, etc. and will immediately quarantine in their residence hall room or at home for 14 days from the onset of . Students must abide by social distancing guidelines and abide by all restrictions posted in residential common spaces.

Students who are sick with symptoms of COVID-19 must abide by all guidelines provided by the health department and WPU staff including isolation and/or quarantining.

Students who develop symptoms and/or have known exposure, will be required to get tested for COVID-19 and report their test results to the Wellness Center at HealthServices@peace.edu.

Students are responsible for practicing behaviors that reduce the spread of COVID-19 including personal prevention practices such as wearing face coverings in all required areas, handwashing and environmental prevention practices such as disinfecting and sanitizing their bathroom space.

Students who test positive for COVID-19 must quarantine for 10 days at home or in an isolation space on campus if they are not able to return home. 

Are there any limits on indoor meetings and gatherings?

Yes, indoor gatherings must be limited to 25 or less participants with proper social distancing and mask wearing. Keep in mind that although the State of NC now allows gatherings of this size, the University may not approve all requests for events of this magnitude. Each space/room has a capacity limit that will not change. To ensure that we get to “stay” on campus, we must minimize the risk of exposure and spread of COVID-19 to our students and employees. This includes continuing to follow best practices which may limit group sizes and activities. See the general Community Health Standards for additional information.

Residency + Student Life

When will students be moving back to campus for Spring 2021?

Residence Life and Housing will implement a phased move-in process:

  • Returning Students that have followed re-entry testing protocols and are cleared to move in from Health Services (submission of negative test result) may return to campus beginning Friday, January 15, 2021 at noon through Tuesday, January 19, 2021.
  • New residential students that have followed re-entry testing protocols will move in on Sunday, January 17, 2021 as indicated in your Residence Life and Housing move-in email. Please follow directions as provided from the Residence Life staff.
  • Any residential student who does not move in during the dates noted above will only be allowed to move in on the following dates: Friday, February 5, 2021 or Saturday, February 6, 2021 between the hours of 10:00 AM to 2:00 PM. There will be no exceptions.
    • Pacer Card access will not be valid until Friday, February 5, 20201 for students who do not move in by Tuesday, January 19, 2021.
  • There will be no residential move-in Wednesday, January 20, 2021 through Thursday, February 4, 2021 to ensure the safety and wellbeing of our campus community. 
  • Students are allowed two guests to assist in moving and they must follow all health and safety protocols (wearing a mask, social distancing and, if they have symptoms or known exposure, staying home).
  • All COVID-19 guest visitation policies and guidelines remain in place for residential students. Students should review and ensure they are familiar with the changes to campus policies.
  • Return to Campus Guidelines

What is the plan for the Pacer athletic teams?

As an athletic department, our first consideration is for the health, wellbeing and safety of the William Peace Pacer student-athletes. Our final decisions are guided by the CDC, state and county laws, as well as NCAA and USA South Conference guidelines. On 7/28/2020, USA South Athletic Conference announced they will postpone conference competition for fall sports through the end of 2020 due to the concerns of COVID-19: READ STORY .

You can learn more about the NCAA resocialization of sports here: http://www.ncaa.org/sport-science-institute/core-principles-resocialization-collegiate-sport

How will dining be handled in light of COVID-19?

The Dining Hall has been redesigned with a physical layout that allows for social distancing, appropriate barriers and directional signage, sanitizing stations overflow seating, and safety measures provided by Sodexo, our food service provider. We also found great success in providing additional to-go options as well as encouraging students to take advantage of other seating arrangements, including the 2nd floor of Belk as well as outdoor seating (weather permitting) and we will continue with these safety measures in the spring.

What do I do if I wish to have a private room? What is the cost for this?

Newly deposited students will receive access to the Housing Application upon completion of their deposit. The Housing Application email will include your general application and the private room request form. You must complete both documents. For Returning Students or New Students who have already submitted a Housing Application, housing assignments are being emailed on a rolling basis. If you have any questions, email residencelife@peace.edu.

  • Private rooms can be up to $750.00 more per semester dependent on the residence hall to which you are assigned. WPU understands that each individual student’s health and financial needs are unique and we are working to ensure every Pacer is assigned to a space that allows them to feel safe and at home.

Will parents be able to visit students on campus?

We understand that students’ parents and family members want to visit during the semester. However in an effort to prioritize the health and safety of everyone on campus, visitors outside of the WPU Community will not be allowed in the residence halls or at VIllage Green. We encourage family members to limit their visits to open, outdoor spaces.

Can students still go home on the weekends?

The risk of exposure to COVID-19 grows with each interaction. To minimize the risk of spreading illness both on and off campus and at home, we strongly discourage residential students from leaving campus unless absolutely necessary.   If students must leave campus, safety precautions should be followed, including wearing face coverings, maintaining social distancing, frequent hand washing, and avoiding contact with anyone who is ill or is possibly ill.

Will there be a quarantine period for out-of-state families?

At this time, we are not requiring a quarantine period for out-of-state students or families. However, we encourage all members of our community to get tested if they are symptomatic or have been exposed to someone who has COVID-19. If you have access to testing prior to departing leaving home, we encourage you to take advantage of the opportunity.

How will a student in isolation receive meals?

Sodexo will prepare meals for students in isolation and these meals will be delivered to the student’s door for any student with a meal plan and living on main campus.  We are working on options for students living at Village Green.

Financial Matters

Spring 2021: Will federal financial aid be affected?

It is the intention of the University to complete the semester through remote/online learning. As long as the University is able to achieve this objective, we do not see any effect on federal financial aid.

Academics

What are the hours and resources of the library?

The current plan for the library is as follows (based on in-person and residential on-campus semester plans):

  • M-TH | 7:30am – 10:30pm
  • Fri | 7:30am – 4:00pm
  • Sat | 8:30am – 2:30pm
  • Sun | 2:00pm – 10:30pm

Chrome books can be checked out at the service desk on the first floor.

Email: library@peace.edu or nate.hellmers@peace.edu

Phone: 919-508-2302 (service desk) or 919-508-2303 (Nate)

Google Meet: scheduled with Nate Hellmers via email (nate.hellmers@peace.edu) or phone (919-508-2303)

In person reference service may be available when the library is open, but hours are not fixed.  Basic circulation and information services will be available whenever the library is open through student workers at the desk and a self service checkout station by the desk.

All online library resources are available 24×7 through the library’s website (http://library.peace.edu).  Journal articles that are not available in full text through the library’s online resources can be requested via email (library@peace.edu).  99% of the time we can request these from other libraries at no cost.

Books that the library owns can be checked out during regular business hours (when the library is open).  Books that the library does not own can be requested via email (library@peace.edu).  Books can be requested from other libraries and have them shipped to the library at no cost and the library will notify the student when they arrive. When the library request articles and books from other libraries, they do not know the how long these requests will take as many factors are involved. Articles usually take a day or two.  Books usually take five to ten days to arrive.

WIFI, desktop computers, and printers are available when the library is open.

How will tutoring be made available for Spring 2021?

Students can make tutoring appointments for spring semester using WPUConnect beginning January 25. Tutoring is offered in a variety of disciplines and can be scheduled through WPUConnect.

When instruction is entirely virtual, tutoring appointments will all be offered in a virtual format. When classes are again taught in person, a student may select virtual or in person tutoring sessions. In person sessions will follow all health and safety guidelines, including physical distancing and wearing masks.

How can I access academic resources?

All academic and support services remain available. 

  • Tutoring will be offered virtually during this time according to the existing tutoring schedule. The tutoring schedule will be available early in the semester. Students will continue to use WPUConnect to make appointments. 
  • Advising Services is scheduling virtual appointments through WPUConnect. Quick questions can be emailed to advising@peace.edu.
  • The Office of the Registrar will be open and available to assist students. Virtual appointments are also available. (registrar@peace.edu, Main 108, 919-508 -2311)
  • Library services will be available. Visit MyPacerNet for resources, database, and assistance. Email library@peace.edu for assistance.
  • Career Design Center appointments can be scheduled via WPUConnect. Appointments will be conducted either virtually or over the phone.
  • Computer labs and classrooms remain available for students to use for academic purposes, following all community and health guidelines. 

How will Spring 2021 classes be offered?

The majority of Spring 2021 courses will be offered in person, following appropriate health and safety guidelines. Each course will again be designated as In Person, HyFlex, Hybrid, or Virtual.

SPS Student Specific

All of my classes are offered fully online, do I need to get tested for COVID-19?

SPS students who are enrolled in an on-campus course but will visit campus, are required to get tested prior to their return in January.  For more specific details and requirements, please see the Health & Safety FAQs.

Any student who wants to visit campus prior to January 25th must follow the posted return to campus policies and procedures.  If visiting campus prior to this date, students are required to obtain a negative COVID-19 test prior to visiting campus. These policies and procedures apply to SPS students who wish to visit the WPU bookstore to purchase textbooks.

If you will not be visiting campus, you are not required to participate in COVID-19 testing.

When does the Spring term begin for SPS classes?

The Spring term for SPS/School of Professional Studies begins on Monday, January 25th for all online courses. For the first two weeks of the semester, all courses will be delivered virtually through Feb. 5, 2021. Regular delivery of all courses will begin on Feb. 8th (including any in- person).

What is the registration deadline for Spring 2021 Courses (SPS)?

The registration deadline for Session I and 14-week Session courses in the SPS  is 4 p.m. on Friday, January 29 . Current students can register via Self-Services in MyPacernet.

Note for SPS Students: While the add/drop registration deadline for Session I & 14-week courses is 4:00 p.m. on Friday, January 29th, new students are encouraged to apply by January 18th to ensure that adequate time is available to complete the enrollment process.

How will Spring 2021 classes be offered?

The majority of Spring 2021 classes will be offered fully online in an asynchronous format.  There will be a limited number of in person courses offered, following appropriate health and safety guidelines.

When can I register for Spring 2021 and Summer 2021?

Course registration for Spring and Summer terms is open and students can register via Self-Service, as usual. Registration occurs via Self-Service as usual. Remember to update your emergency contact information, resolve any holds, and consult with your academic advisor.

How can I access academic resources during this time?

All academic and support services are available. 

  • Tutoring will be offered virtually during the Spring term. The tutoring schedule will be shared at the start of classes in January. Continue to utilize WPUConnect to make tutoring appointments.  
  • The Office of the Registrar will be open and available to assist students. Virtual appointments are also available. (registrar@peace.edu, Main 108, 919-508 -2311)
  • Library services remain available. Visit MyPacerNet for resources, database, and assistance. Email library@peace.edu for assistance.
  • Career Design Center appointments can be scheduled via WPUConnect. Appointments will be conducted either virtually or over the phone.
  • Computer labs and classrooms remain available for students to use, following all community and health guidelines.

Archived FAQs

SPRING 2020: Which facilities will remain open during the week of March 16? How about after classes begin on-line?

The Belk Dining Hall hours are 10:30am – 1:30pm &  4:30pm-7:30pm for pick-up only. The Wellness Center in Joyner House will be open, but to maintain the health and safety of the community, we are asking students to either call 919-508-2502 or email HealthServices@peace.edu before visiting Joyner House  If you believe you are infected with the Coronavirus, please contact the Coronavirus Hotline at 1-866-462-3821.  The Pacer Pantry will remain open while supplies last. Please fill out a request form here.

SPRING 2020: Will all students who want to stay be allowed to stay? How will those decisions be made?

No. In fact, we are trying to limit the number of students on campus, but also meet the needs of those with special circumstances. We have strongly encouraged students to move off campus and back to their permanent residence. We have received a number of requests and those are currently being evaluated and decisions will be made on Wednesday, March 18th.

Please note that for those who are approved to remain on campus, the following will apply:

  • You may be required to relocate to another building on campus;
  • All Community Code of Conduct policies will apply;
  • Students will observe the following guidelines set by the CDC:
    • Social distancing (approximately 6 feet between others)
    • Washing hands often (for at least 20 seconds)
    • Sanitizing living space regularly (in addition to what the University will do)
    • Stay home if you feel sick and call/email Health and Wellness services
    • Cover coughs and sneezes (elbow or tissues) and immediately wash hands
  • Gatherings of more than 5 people in residential spaces are prohibited until further notice to protect the health and safety of our community;
  • No guests are allowed in the residence halls during this time;
  • If a student is found to have violated these important items, the student could be subject to discipline, up to and including eviction from University housing.
  • Dining and other campus facilities and services will operate on a limited schedule and this schedule may be reduced as needed.
  • Students need to develop their own emergency plan if WPU needs to close due to federal, state or local mandates.
  • The current housing assignment is only applicable through the end of the Spring 2020 academic semester. At this time, no decision has been made regarding summer housing.

SPRING 2020: I am a student worker. Can I continue to work? Do I still use Paycom to record hours?

It is possible, however you will have to work remotely and not all offices can accommodate this option. Please contact your supervisor to see if working remotely is an option for you.In order to minimize the spread of COVID-19, the University is having the vast majority of employees work from home.

IMPORTANT NOTE: If you are a Federal Work Study employee (FWS), the government has informed us that you will continue to be paid while residing at home and taking classes remotely/online.

SPRING 2020: Will I receive a refund for room and board if I am no longer in university housing? How much will that be? (updated 3.26.2020)

We are exploring a variety of options to best support our students and families. By the end of next week (week of 3/30), we will begin crediting accounts for room & board, starting with Pacers who moved out on or before March 22. Room charges will be prorated based on the number of weeks that remained in the semester (April 29) when you moved out.

  • If you moved out on or prior to March 15, you will be credited for 7 weeks;
  • If you moved out on or prior to March 22, you will be credited for 6 weeks;
  • Board credits will be based on the type of meal plan and either the number of weeks remaining in the semester or the number of meals not used (for 150 block plans);
  • The credit will be applied first to any current balance due on your account, after which a refund will be issued for the remaining credit balance.

We anticipate refunds to be issued on April 6th for those of you who moved out on or before March 22. If you have specific questions in the meantime, please contact student accounts at studentaccounts@peace.edu.

SPRING 2020: When is advising and registration for Fall 2020 courses?

Advising is ongoing and will continue through registration for traditional students. The Fall 2020 registration dates have been moved back one week to the following schedule:

  • April 6: Seniors and Priority Groups
  • April 7: Juniors
  • April 8: Sophomores
  • April 9: First-Year students

SPRING 2020: Will we hold Commencement?

Yes, but unfortunately we have to postpone the event. On March 16th,the CDC asked that no gatherings of 50 or more people occur for the next eight weeks, which extends beyond our May 1 Baccalaureate Service and May 2 Commencement Ceremony. We have made the decision to postpone until a later date (to be determined).  We will continue to monitor the health and safety considerations in the coming weeks.

SPRING 2020: How will an ‘incomplete’ grade affect when I receive my degree?

Degree Conferrals

Degrees are typically conferred for graduating seniors at the end of each term in May, August, and December. This year, WPU will provide additional degree conferral dates in Summer and Fall 2020 to accommodate students who complete their requirements at different times due to Incomplete grades and other factors. This will assist graduates who need official transcripts noting that the degree has been conferred  for employment and graduate school applications.

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